Accounting Service AI-powered bookkeeping
Español

Terms of Service

Effective November 14, 2026

These Terms of Service (the "Terms") are an agreement between you and Accounting Service ("Accounting Service", "we", "us"). They cover the website at www.accountingservice.cloud and the application at app.accountingservice.cloud (together, the "Service"). By creating an account or using the Service, you agree to these Terms and to our Privacy Policy. If you use the Service for a business, you confirm that you are authorized to accept these Terms on its behalf. If you do not agree, do not use the Service.

Please read Section 15. It requires most disputes to be resolved by individual arbitration instead of in court, and it includes a class-action waiver. You can opt out within 30 days of first accepting these Terms.

1. The Service

Accounting Service is a bookkeeping service supported by software. You provide your business bank statements. Our systems read the transactions, sort them into accounting categories, reconcile bank activity against the records, and prepare reports such as a Profit & Loss statement and a Balance Sheet. Items that need clarification are flagged so you can answer them.

We may add, change or remove features. If a change materially reduces what your plan includes, we will tell you in advance.

2. This is not tax, legal or financial advice

The Service is a bookkeeping tool. Through the Service we do not act as your certified public accountant, tax preparer, attorney, auditor or financial advisor, and nothing in the Service is tax, legal, investment or audit advice. Reports are unaudited and are prepared only from the information you provide.

Payroll, tax preparation, cleanup of prior-period books and other professional services are not part of the plans. If we agree to provide any of them, a separate written agreement will apply.

3. Automated processing and your review

The Service uses automated systems, including artificial intelligence models, to read statements and to classify transactions. Automated results can contain errors, such as a transaction placed in the wrong category or a figure read incorrectly from a scanned page.

You are responsible for reviewing your reports and for answering the items we flag. Before you use a report for a tax filing, a loan or credit application, or any other important decision, review it yourself and with a qualified professional. Tell us about any error you find so we can correct it.

4. Your account

  • You must be at least 18 years old and able to enter into a contract.
  • To open an account you must give us your business name, the business owner's first and last name, the business address and a phone number. If you sign up with Google, we also receive the name and email address of your Google account (never your Google password).
  • The information you give us must be accurate, and you must keep it up to date. You can review and update it at any time under "My details" in your account.
  • We use these business details only to provide the Service, keep your books and contact you about your account. They are shown to you inside your account on our website and are never sold, rented or used for advertising (see our Privacy Policy).
  • Keep your password confidential. You are responsible for activity in your account. Tell us promptly at soporte@kernalcodex.com if you believe someone else has accessed it.
  • Only upload statements and documents that belong to your business or that you are authorized to share.

5. Free trial, plans and fees

Free trial. Your first 30 days are free on the Standard plan (up to 100 transactions per month). No credit card is required to start. The free trial is limited to one per business.

After the trial. When the trial ends you can choose a paid plan. If you do not, your account becomes read-only: you can still sign in and view or download what has already been prepared, but new statements are not processed.

Plans. Current plan prices and monthly transaction limits are shown on our website. A transaction is each deposit, payment, withdrawal, transfer or bank fee that appears in your account activity. Before you are charged for a paid plan, we will show you the price, the billing date and the payment method.

Changes. We may change prices or limits for future billing periods and will give you at least 30 days' notice. You are responsible for any taxes that apply to your purchase.

6. Your data

You keep ownership of the statements, documents and information you provide ("Your Data"). You give us permission to host, copy, process and transmit Your Data only as needed to provide and support the Service, including through the service providers described in our Privacy Policy.

You confirm that you have the right to provide Your Data to us and that doing so does not violate any law or anyone's rights.

7. Acceptable use

You agree not to:

  • use the Service for anything unlawful, fraudulent or misleading;
  • access or try to access another customer's account or data;
  • upload malicious code, or interfere with the security or operation of the Service;
  • copy, reverse engineer or resell the Service, or access it by automated means, without our written permission.

8. Third-party services

We rely on third parties to run the Service, such as hosting and artificial-intelligence providers. If you contact us through WhatsApp, that conversation is also subject to WhatsApp's own terms and privacy policy. We are not responsible for third-party services that we do not control.

9. Our intellectual property

The Service, including its software, design and content (but not Your Data), belongs to Accounting Service or its licensors and is protected by law. We give you a limited, non-exclusive, non-transferable right to use the Service for your own business while these Terms are in effect. This license is granted to the business identified by the details you provide when you sign up (business name, owner's name, address and phone), which we use only for the purposes described in section 4 and in our Privacy Policy. If you send us suggestions, we may use them without obligation to you.

10. Suspension and closing your account

You can close your account at any time by writing to soporte@kernalcodex.com. We may suspend or close an account that violates these Terms, creates a security or legal risk, or has unpaid fees. Where reasonable, we will give you notice first.

After an account is closed, you can ask for a copy of your reports within 30 days. After that, we delete Your Data as described in the Privacy Policy. Sections that by their nature should continue after closing (including Sections 2, 3, 6, 9 and 11 to 17) continue to apply.

11. Disclaimers

The Service is provided "as is" and "as available". To the fullest extent permitted by law, we disclaim all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, title and non-infringement. We do not warrant that the Service will be uninterrupted or error-free, or that reports and classifications will be accurate or complete.

12. Limitation of liability

To the fullest extent permitted by law, Accounting Service and its owners, employees and service providers will not be liable for any indirect, incidental, special, consequential, exemplary or punitive damages, or for lost profits, lost revenue, lost data, or tax penalties, interest or fees, arising out of or related to the Service, even if advised that they were possible.

Our total liability for all claims related to the Service will not exceed the greater of (a) the amount you paid us for the Service in the 12 months before the event giving rise to the claim, or (b) US$100.

Some states do not allow certain limits, so some of the above may not apply to you. Nothing in these Terms limits liability that cannot be limited by law.

13. Indemnification

You agree to defend and indemnify Accounting Service against claims, losses and reasonable costs (including attorneys' fees) brought by a third party and arising from Your Data, from your use of the Service in violation of these Terms, or from your violation of law.

14. Changes to these Terms

We may update these Terms. If a change is material, we will notify you by email or in the Service at least 15 days before it takes effect. If you keep using the Service after that date, you accept the updated Terms. If you do not agree, you can close your account.

15. Dispute resolution, arbitration and class-action waiver

Talk to us first. Before starting any proceeding, you and we agree to try to resolve the dispute informally. Write to soporte@kernalcodex.com describing the problem. If it is not resolved within 30 days, either side may begin arbitration.

Arbitration. Any dispute or claim arising out of or relating to these Terms or the Service that is not resolved informally will be decided by binding arbitration administered by the American Arbitration Association (AAA) under its applicable rules, before a single arbitrator. The arbitration will take place in Miami-Dade County, Florida, or by video or telephone if either party asks. The Federal Arbitration Act governs this Section. Judgment on the award may be entered in any court with jurisdiction.

Exceptions. Either party may bring an individual claim in small-claims court, and may go to court for an injunction to stop unauthorized use of the Service or infringement of intellectual property.

Class-action waiver. You and we may bring claims only in an individual capacity, and not as a plaintiff or class member in any class, collective or representative proceeding. The arbitrator may not combine the claims of more than one person.

Jury waiver. You and we each give up the right to a trial by jury.

Your right to opt out. You may opt out of this Section 15 by emailing soporte@kernalcodex.com within 30 days after you first accept these Terms, with your name, your account email and a statement that you opt out of arbitration. If you opt out, Section 16 applies to any dispute.

If the class-action waiver cannot be enforced for a particular claim, that claim will proceed in court under Section 16, and the rest of this Section stays in effect.

16. Governing law and venue

The laws of the State of Florida govern these Terms, without regard to its conflict-of-law rules. For any dispute that is not subject to arbitration, the state and federal courts located in Miami-Dade County, Florida have exclusive jurisdiction, and you and we consent to those courts.

17. General terms

  • Entire agreement. These Terms and the Privacy Policy are the whole agreement between you and us about the Service.
  • Severability. If part of these Terms is found unenforceable, the rest stays in effect.
  • No waiver. If we do not enforce a provision, that is not a waiver of our right to do so later.
  • Assignment. You may not transfer these Terms without our consent. We may transfer them as part of a merger, acquisition or sale of the business.
  • Electronic communications. You agree to receive notices about your account by email at the address you registered.
  • Language. We provide a Spanish translation for convenience. If the two versions differ, the English version controls.

18. Contact

Questions about these Terms: soporte@kernalcodex.com.